SPECIAL BOARD MEETING JANUARY 21, 2006

Attending: Tom Salmon, Betty Noel, Ginny Baker, Ruth Templeton, Harold Huber,
 Ann Thacker, Don Loose, Ren Hoefflin

Purpose of Meeting -
 Review recommendations of working items that came out of the retreat.

Dance - Committee does part and paid staff performs some functions.
 There were no recommendations for change.

Activities - No recommendations for change.

The program chair would be responsible for all activities at the church. The Welcoming 
and Operations functions would be combined and called Greetings. The Greetings and 
Food committee chairs would be elected positions, but not members of the managing board.

In the support area Publicity name change to Communications. The chair would 
coordinate the communications of newsletter, website and historian. The website and 
historian positions would be elected, but would not be members of the managing board.

Trustees - Responsible for managing the money. They make an annual budget, have a 
CPA file taxes quarterly and annually, and prepare W-2 forms. They secure insurance for 
liabilities. The Chairman of the Trustees needs to be the liaison between the Christopher 
Club and the Church. The Trustees count receipts from Friday evening activities and 
deposit in bank. They need to meet quarterly to go over the finances. There should be an 
annual audit. No audit was performed for 2004 or 2005. These items should be documented 
in the by-laws.

Budget - There should be interface between the Board and the Trustees. The Trustees 
should take the lead. (The rental at the Christopher Club is now $275 per week.)

Grievances - There should be a committee to handle grievances and behavior problems. 
For spur of the moment incidents, they should be handled by the chair of Programs or a 
member of the committee if at the church, and by the chair of the Dance committee or a 
member of the committee if at the dance. There should be a standing committee 
consisting of the Director, chairman of the Trustees, chairman of Programs, and chairman 
of the Dance committee. The Director should be the chair of the standing committee.

Special Board Meeting- 1-21-06	Page 2

Results of the Meeting:

Grievance recommendations OK. Need to be communicated to all core members.

Financial Support recommendations OK.

Communications recommendations OK

Dance and Activities OK

Programs - Recommended structure OK, but not everyone in favor of combining the Welcoming 
and Operations committees. The concerns will be discussed at the next board meeting.

Ann Thacker 
Secretary